Original job description
We are looking for an accomplished Executive Assistant to provide high-level support to senior leadership in Vancouver, British Columbia. This Long-term Contract opportunity is ideal for someone who thrives in a fast-moving software environment and can keep executive operations running smoothly with minimal direction. The successful candidate will bring sound judgement, discretion, and strong coordination skills to manage priorities, communications, and administrative activities across the leadership team.
Responsibilities:
• Oversee demanding executive schedules, arrange appointments, and resolve timing conflicts before they affect business priorities.
• Organize domestic and international travel plans, including transportation, lodging, and detailed itineraries for senior leaders.
• Monitor executive inboxes, draft and route correspondence, and handle sensitive information with a high degree of confidentiality.
• Prepare leaders for meetings by assembling agendas, documents, notes, and follow-up items to support effective decision-making.
• Complete expense submissions and maintain accurate administrative records in a timely manner.
• Act as a key point of contact between executives, internal teams, and external partners to support clear and effective communication.
• Provide day-to-day administrative assistance such as document preparation, scanning, photocopying, and coordination of related office tasks.
• At least 3 years of experience in an executive assistant role, preferably supporting senior executives or C-suite leaders.
• Demonstrated ability to manage complex calendars and shifting priorities with accuracy and professionalism.
• Experience coordinating travel arrangements and preparing detailed schedules for business trips.
• Strong written and verbal communication skills, with the confidence to interact with senior stakeholders.
• Proficiency with Google Workspace, including Gmail, Calendar, Docs, and Sheets, as well as virtual meeting platforms.
• Experience processing expense reports and handling confidential business information with discretion.
• Highly organized, proactive, and adaptable in a fast-paced work environment.
